marketing calendar

Making the Most of Your Marketing Calendar

You already know you need a marketing calendar for your business to succeed. But it’s not enough just to create one; you’ll need to use it right to make it truly effective for your business. We’re sharing our tips on how to utilize your marketing calendar for top-notch marketing campaigns.

Pair It With Tools

Sprout Social and other media management software put your calendar into action. Software like this schedules your messages across a variety of social media platforms and brands.

For easy access to the marketing calendar, use a spreadsheet in the cloud. At Divvy, we like to use Google Spreadsheets. Live updating and easy sharing make it simple for everyone to stay up-to-date on the latest information. Whatever you use, make sure it’s accessible, clear, and updates easily. Your users, whether only in the marketing department or across various parts of your company, will appreciate it!

Schedule Production Timelines

Use your marketing calendar with other departments in your company. Sharing access to the marketing schedule means your products and advertisements can be ready to go by the time the online content and campaigns are ready to go. A coordinated, company-wide effort between production (including design), marketing, and sales helps everyone stay on track. When the final product is ready to go, it’ll be easier to get out on time, and will be more successful to your clients.

Time Your Campaigns

Using your marketing calendar from year to year can help you target the best times of year to run campaigns. While it might seem like the best idea to be constantly running a campaign, your clients may not agree. If your products and services are always on sale, customers may either find the emails/ads annoying or believe you’re hard up, whether you are or not. Space out your sales and big promotions. Leaving that gap between campaigns keeps customers hooked for when there is a sale or new item.

Having some space between your campaigns also can help your production and marketing teams gear up for the next one more easily. This can make your new promotion an even bigger success.

Encourage Accountability

Create accountability by adding due dates for each person responsible. You could try doing this by adding columns if you’re using a spreadsheet, or by sending automated reminders and follow-up to each person responsible. You’ll be sure that everything from product creation to advertisement design to actual posting is done on time. This can help a campaign run much more smoothly.

Make Your Calendar Flexible

Remember: the best marketing calendars are flexible! This lets others contribute, or allows for when an idea doesn’t work out. It also makes it easy to change gears and incorporate what does if you turn out to have a wildly successful campaign. There is no real right or wrong way to build a marketing calendar. Its success comes from shaping it to fit your business!


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5 Reasons to Create a Marketing Calendar

Marketing calendars are essential tools for any business. They’re fluid but organized, there to help you manage your campaigns through a month, a year, or even longer. Whether you use Excel, Google Spreadsheets, or another program, these turn your hours of marketing planning into a simple, coordinated resource. Here’s why you should be creating an updated, widely-used marketing calendar in your business!

1. Unified Messages

Creating a marketing calendar allows your team to stay on top of your branded messages during a campaign. You may have an overall product or service you want to push for a month or a quarter. Organizing and unifying your messages through a calendar can help your social media posts, blog posts, and advertising materials to work together on this goal.

2. Promotions

Along with promoting particular products, using a marketing calendar can synchronize your offers, like discounts and special deals. This allows you to space them out as you need for your business, rather than risking all of them becoming clumped together in one part of the year.

3. Organizing Team Members

From project managers and content writers, to creative team members, everyone will need to stay on top of their job and what must be done to proceed with the project. Coordinate their efforts through the calendar. This helps everyone see what their tasks should be, and how they contribute to each marketing campaign or project. This is not only good for keeping track of who does what; it’s good for helping your employees feel and stay productive.

4. Accountability

Marketing calendars helps managers–both at the franchisor and franchisee level–stay on top of all that work. Creating a marketing calendar holds each team member accountable for thier piece of marketing tasks. You can use the calendar to establish deadlines for each member and piece of the project as well. With the help of this tool, you’ll be able to make sure your projects, posts, and advertisements go out on time.

5. Trends

Each marketing calendar helps you plan for the consecutive year. What worked and what didn’t? While trends come and go year by year, there will be some that resurface. For example, you might see what worked on holiday campaigns, and build on that in coming years. Using a marketing calendar can help you keep better track of how to use this to your advantage.

Put your marketing calendar to use with Divvy! We can help you schedule your marketing campaigns and print projects. Call or contact us today.