How to Limit Distractions

Distractions are everywhere. They are on your desk, on your phone, and even sitting across from you. That’s not even the worst part – they make you less productive at work. Dr. Gloria Mark of the University of California has found that it takes an average of 23 minutes to resume a task after distraction occurs. Twenty-three minutes! How many times do you get distracted each work day? At least two to three times? That alone is one hour of wasted time according to Dr. Mark. Ready to limit your distractions? Here’s how:

Limit Screen Time.

That includes your smartphone, your smartwatch and even your computer – if applicable to your industry. Stop watching your phone for text messages or phone calls and stop responding to Facebook messages and Instagram comments every time your phone beeps. Silence your cell phone, shut down your smartwatch and get back to work. These little distractions occur often and have the ability to completely derail your productivity.

It might not be reasonable for your job to completely shut down these personal devices all day. That’s okay! But if you’ve ever said “I’m just going to check my email really quick” and 20 minutes later you’re still replying to people, you need help. Set times, reasonable times, in your work day when you can take take a few minutes and respond to emails and missed calls.

Maybe you can get away with only checking your email two to three times per day. Or maybe you can have an automated response for text messages to let people know when you will be available and to try calling back at that time. However you choose to limit your screen time, start doing it now.

Try the Pomodoro Technique.

If you can’t make the time-setting technique work, try the pomodoro technique.  Work the hardest you can work for 25 minutes and then take a 5 minute break. This works for a lot people because it lets you start something knowing there is an end (and reward!) in mind.

Don’t get discouraged with a seemingly never-ending project. Try out the pomodoro way and take short breaks to relax and rejuvenate yourself.

Make a To-Do List.

Become one of those make-a-list and check-off-as-you-go people. They know how to achieve satisfaction one step at a time. Keep your list manageable, concise and current. Start each work day with the 5×5 Rule. Determine what the five most important tasks of the day are and do your best to complete each of them by 5 p.m. Check off as you go and relish in the satisfaction.

Clean Up Your Workspace.

Remove any unnecessary clutter from your workspace. Why? The less stuff your eyes see means less visual stress, and less visual stress means less distraction. It’s that simple.

Keep Your Internal Distractions in Check.

Internal emotions such as hunger, thirst, tiredness and worry can affect your mental capacity and attention span. Go to work well-rested, full and hydrated. Don’t forget to eat a nutritious energy-boosting lunch!

 

Distractions are hard, but it’s even harder if you need help maximizing your marketing efforts and you’re being interrupted too often. Need help? Partner up with Divvy. Divvy helps franchisees stay on-brand and focused when it comes to marketing. Call our office at 801-224-8666 or fill out the contact form below.

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